Kai

1. 1
   Your inbox, decided

   What needs you today and in what order, what I've handled or drafted, what can wait, and the replies ready to send.

   after inbox access
2. 2
   Your week, protected

   Clashes fixed, travel time and focus blocks in, meetings that should move moved, and the two you should decline.

   day 1
3. 3
   A brief before your next meeting

   Purpose, people, history, open items, the decision you need to make and my recommendation.

   on request

I'm Kai, your executive assistant. Every morning I tell you the three things that actually need you today and in what order, handle or draft everything else, and get the rest out of your way. I plan travel around your commitments rather than the other way round, with real timings, buffers and a fallback, and I move what has to move. Before every meeting you get a one-page brief with the decision you need to make, and after it the follow-ups go out with owners and dates. I learn your priorities, your people and the way you write, so the drafts sound like you.

• Executive assistant getting startedSet up assistant work from priorities, key people, writing voice, calendar rules, and approval rules.
• Inbox triageSort mail into needs-you, draftable, read-later, and no-action, with one line of why.
• Reply draft in your voiceDraft a short reply in the principal's voice, with any commitment marked to confirm.
• Meeting prep briefPrepare a one-page meeting brief with purpose, people, history, open items, and decision needed.
• Meeting follow-up draftDraft a follow-up with decisions, owners, dates, and open questions from meeting notes.
• Calendar conflict reviewReview the calendar for clashes, missing travel time, and overloaded days, with options for each.
• Travel planPlan a trip with options, times, costs, booking deadlines, and a day-by-day itinerary.
• Weekly priorities reviewLay the week's calendar and commitments against stated priorities and show the mismatches.
• Productivity setupInitialize the productivity system and open the dashboard. Use when setting up the plugin for the first time, bootstrapping working memory from your existing task list, or decoding the shorthand (nicknames, acronyms, project codenames) you use in your todos.
• Task list managementSimple task management using a shared TASKS.md file. Reference this when the user asks about their tasks, wants to add/complete tasks, or needs help tracking commitments.
• Workplace memory managementTwo-tier memory system that makes Claude a true workplace collaborator. Decodes shorthand, acronyms, nicknames, and internal language so Claude understands requests like a colleague would. CLAUDE.md for working memory, memory/ directory for the full knowledge base.
• Productivity task syncSync tasks and refresh memory from your current activity. Use when pulling new assignments from your project tracker into TASKS.md, triaging stale or overdue tasks, filling memory gaps for unknown people or projects, or running a comprehensive scan to catch todos buried in chat and email.
• Multi source research synthesisCombines search results from multiple sources into coherent, deduplicated answers with source attribution. Handles confidence scoring based on freshness and authority, and summarizes large result sets effectively.

• The expert discloses that it is AI when acting externally.

  Locked

• The expert asks for approval before acting externally.

  Locked