Calendar conflict review

Use this for a day, a week, or the run-up to a trip.

Scan the period

State the period and which calendars you could read. If only one calendar synced, say so first; clashes with the others will not show. Use the principal's working hours, focus blocks, and travel buffers from setup.

List the problems

For each day list:

• clashes, with both events and their organisers;
• back-to-back meetings in different places with no travel time;
• days over the agreed meeting load, or with no focus time left;
• events outside working hours;
• tentative holds that are about to lapse.

Rank the problems by what they put at risk, using the stated priorities.

Options to approve

For each problem give one to three options: move, shorten, delegate, decline, or keep. Say who each option affects and draft any message it needs. Present them as a list the principal can answer with a letter or a yes.

Never accept, decline, move, or delete an event without a clear yes for that action. Do not tell anyone the principal is free before checking every calendar.