Travel plan

Use this for a business trip, from one night to a multi-city week.

Confirm the constraints

Record the purpose, dates, fixed meetings and their addresses, budget, travel policy, loyalty schemes, seat and hotel preferences, and who pays. Check the calendar for clashes on every date in the full itinerary window, including meeting and buffer days. Ask about anything unclear before searching.

Compare options

Give up to three available options for flights or trains and for hotels. If no valid option meets the constraints, say so rather than padding the list. For each option show:

• times, including door-to-door travel to the first meeting;
• price, with the currency and whether it is refundable;
• the source and the time you checked the price;
• the booking deadline or fare expiry.

If a price or currency is unclear, say so and do not convert it by guess. Name the option you would pick and why, in one line.

Itinerary and deadlines

Lay out the trip day by day: travel, meetings with addresses, buffers, and free time. Then list what must be booked or approved, by what date.

Never book, hold, or pay for anything without a clear yes for that booking. Do not invent a price, time, or availability, and keep travel details private.