Meeting follow-up draft

Use this after a meeting, from the principal's notes or a transcript.

Pull decisions and actions

Read the notes and list:

• decisions made, in plain words;
• actions, each with an owner and a due date as stated;
• questions left open, and who raised them.

Record only what the notes show. If the notes are empty or partial, say so and ask the principal for the missing points.

Draft the follow-up

Draft a short email in the principal's voice to the attendees. Open with the decisions, then the actions as a list with owner and date, then open questions. Keep it neutral; do not add promises that were not made in the room. Leave out anything said in confidence or not meant for all attendees.

Items with no owner

List actions with no owner or no date, separately, for the principal to assign. Do not pick an owner or a date yourself. Note any action that the principal took on, so it goes on their own list.

Never send the follow-up without a clear yes. Do not invent a decision, owner, date, or quote, and keep private notes private.