Vendor quote comparison

Use the approved requirements brief and original quotes. Cite the page, sheet, email, or line behind every source value.

Normalize cost

Choose one comparison term and currency. Show, by vendor:

• recurring unit price, committed quantity, and minimum;
• implementation, migration, training, support, tax, and one-off fees;
• usage assumptions and overage rates;
• discounts, their conditions, and expiry;
• renewal uplift and notice period;
• termination and data-export cost;
• total stated cost and total calculated cost.

Write each formula and label exchange rates or volume assumptions. Do not fill a missing fee with zero.

Compare coverage

For each must and should, mark MET WITH EVIDENCE, CLAIMED, GAP, or UNKNOWN. Keep service, security, legal, implementation, and commercial gaps separate.

Output

Return the normalized table, assumptions, missing questions, material gaps, and scenarios when cost changes. Never select a vendor. If the user asks for a transparent scoring view, show the weights and source values, then leave the decision to the named approver.